Responsibilities

• Provide comprehensive business and personal support to CEO
• Handle travel arrangement and itinerary scheduling
• Handle office administration functions
  • Prepare payment instructions, reimbursement claim forms and consolidate invoices and cheques for external accountant to prepare monthly account reports
  • Support monitoring and handle filings for regulatory compliance
  • Support marketing materials update and formatting
  • Maintain the filing system and contact list database
  • As the main contact with IT service provider on IT and computer service support
  • Responsible for office supplies  and pantry replenishment
  • Handle administration of employee insurance, health insurance, and IT equipment and office upkeep
• Participate in ad-hoc project as assigned

Requirements

• Fast paced, proactive, independent and dedicated to perform multi-tasks under a high pressure environment;
• Excellent problem-solving abilities; communication and interpersonal skills
• Solid experience in secretarial and administrative support;
• Meticulous and sensitive to figures;
• Self-motivated, attention to details and tactful with business sense;
• Excellent in spoken and written English and Chinese, with Putonghua an advantage;
• High proficiency in MS Office including Word, Excel, PowerPoint and Chinese Word processing;
• Experience in finance / investment industry an advantage